Maintaining accurate records is crucial for businesses to achieve financial accountability, inventory control, and regulatory compliance. Tally is a well-known tool that aids businesses in achieving these goals. Vouchers in Tally facilitate the precise compilation of data such as invoices, certificates, and purchase orders, ensuring the efficient execution of various business payment processes. In this blog, we will look at the Types of Vouchers in the Tally.

Receipt vouchers and journal vouchers in Tally are among the most commonly used vouchers, helping businesses maintain consistent record-keeping standards. Tally offers various types of vouchers, each serving different purposes. This article will explore the different vouchers in Tally and how they can benefit your business. Check out our updated  Tally Course in Chennai , it’s easier , simpler and more effective  

What is a Voucher in Tally?

To discover the various voucher options available in Tally, you can follow these steps:

1. Go to Gateway of Tally.
2. Click on Display.
3. Select List of accounts.
4. Press Ctrl + V (Voucher types) in the ‘Gateway of Tally’ under the ‘Transactions’ menu.

Tally provides predefined voucher options, saving users the effort of creating each voucher manually. This user-friendly feature contributes to Tally’s popularity as a favored tool in the business community.

Types of Vouchers in Tally

Tally provides users with two primary types of vouchers: accounting vouchers and inventory vouchers. This separation facilitates distinct recording of financial activities and tracking of inventory items, enabling businesses to efficiently manage both accounting and inventory operations.

Accounting Vouchers

In Tally, an accounting voucher serves as a document for recording various financial transactions including payments, receipts, purchases, and sales. These vouchers serve as tangible evidence of transactions and establish a precise record of financial activities within an organization.

Accounting vouchers in Tally offer a straightforward and efficient method for accurately documenting financial transactions. They play a crucial role in maintaining reliable financial records, enabling businesses to make informed decisions based on accurate financial data. Join FITA Academy for Tally Course in Bangalore and learn from the professionals to be a pro in Tally!

Types of Accounting Vouchers in Tally

Accounting vouchers in Tally are categorised into various groups, including:

1. Sales Vouchers

• Invoice Mode: Used for printing transaction copies for customers.
• Voucher Mode: Intended for statutory purposes without the need for printing invoices.
• Offer item-level details, quantity, rate, and GST calculations.

2. Purchase Vouchers

• Voucher Mode: For modifying transactions and printing for statutory requirements.
• Invoice Mode: For printing invoices issued by other parties or pre-created invoices.

3. Payment Vouchers

Tally ERP9 facilitates payment transactions, including the ability to print cheques and manage bank details.

4. Receipt Vouchers

Used for recording transactions when receiving payments, offering options for various payment modes.

5. Contra Vouchers

Used to document cash transactions involving one or more banks, cash, or deposits.

6. Journal Vouchers

Serve as multipurpose vouchers for various transactions, including adjustment entries and depreciation.

7. Credit Note Vouchers

Used for recording sales return transactions. It is essential for maintaining a record of original sales invoices against which the credit note entry is made.

8. Debit Note Vouchers

Used to record returns in sales or purchase transactions. They are generated by configuring the necessary features and referencing the original invoices associated with the transaction.

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Types of Inventory Vouchers in Tally

Inventory vouchers in Tally are classified into various categories, which include:

Physical Stock Verification Vouchers

Used for tracking inventory and ensuring accurate calculation of physical stock. It helps in determining the types and quantities of commodities in each godown.

Includes details such as item name, quantity, rates, batch/lot number, expiration date, production date, etc.

Material In and Out Vouchers

Used to monitor the duration of product usage by employees or when products are delivered. It helps in complying with GST regulations.

Delivery Note Vouchers

Also known as Delivery Challans, they are used to monitor products sent out. It allows the addition of dispatch document numbers, vehicle numbers, bill of lading numbers, and other relevant information for easy reference.

Receipt Note Vouchers

Used as an official record of product receipt from the vendor. It facilitates the documentation of additional data such as truck registration numbers, lading numbers, dispatch numbers, and more, providing a comprehensive overview of the transaction.

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Steps of Configuration of E-Mail within Tally

To leverage Tally’s email capabilities effectively, consider taking a Tally certificate course to deepen your knowledge of the software, especially if you intend to use it for your business or pursue a career in the industry. Tally’s integration with email is a seamless process, requiring simple installation and setup with popular email service providers.

Even if your preferred email service provider is not pre-listed in Tally, you can select the ‘User-defined’ option and easily configure your account. This functionality enables the effortless sending of various documents, including payment receipts, ledgers, accounts confirmations, and reminders.

Here is a step-by-step guide to set up the email feature in Tally:

1. Press F12 and navigate to configure.
2. Click on ‘e-mailing’ under Tally Gateway.
3. Choose the desired mailing server from the available options.
4. Enter the SMTP server name and port number in the provided address column, for instance, smtp.outlook.com:465. Seek assistance from your network service administrator for any additional queries.
5. The ‘Use SSL’ option is typically set to “on” depending on your selected email server, ensuring a secure network connection, which is standard for major email platforms like Google Mail, Yahoo, and Hotmail.
6. The option for ‘Use Secure Sockets Layer (SSL) on Standard Port’ will be automatically configured based on your chosen email server, with some providers utilizing the default 25 port for secure network access.
7. The ‘From Email Address’ section displays the email address added during the company’s creation. You can update this by entering a new email address; however, note that this field doesn’t link to the master company record or store information for future use.
8. If authentication is required for your email server, input the username and password of the user in the provided fields. Seek assistance from your system administrator if needed.
9. Lastly, select the preferred attachment format from the list of formats. This attachment will be emailed to your intended recipient in the chosen format.